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School Site Council Bylaws

Bylaws of the Roy Cloud School Site Council (Amended and restated September 24, 2018) 
Article I: Duties of the Roy Cloud School Site Council
The school site council (SSC) of Roy Cloud shall carry out the following duties:
● Obtain recommendations for, and review of, the proposed Single Plan for Student Achievement, hereinafter referred to as the SPSA, from all school advisory committees
● Develop and approve the SPSA and related expenditures in accordance with all state and federal laws and regulations
● Recommend the SPSA and expenditures to the governing board for approval
● Provide ongoing review of the implementation of the SPSA with the principal, teachers, and other Roy Cloud staff members
● Make modifications to the SPSA whenever the need arises
● Submit the modified SPSA for governing board approval whenever a material change (as defined in district governing board policy) is made in planned activities or related expenditures
● Annually (and at each trimester) evaluate the progress made toward Roy Cloud goals to raise the academic achievement of all students
● Develop and annually review the comprehensive school safety plan relevant to the needs and resources of Roy Cloud (California Education Code (the “Code”) Sec. 32281; Redwood City School District Board Policy (“RCSDBP”) 0450) or delegate this responsibility as provided in Code Section 32281
● Carry out all other duties assigned to the SSC by the district governing board and by state law
Article II: Membership
Section A: Composition In compliance with CA Education Code Section 52852, the SSC shall be composed of ten members, as follows:
School Principal & School Staff Members
  • Ex officio member - Principal – Roy Cloud’s principal
  • Selected member - Teacher - Three of Roy Cloud’s classroom teachers.
  • Selected member - Non-Teacher Personnel - One of Roy Cloud’s non-teacher personnel.
  • Parent/Guardian/Local Community Members
  • Selected member - Parent or Local Community - Five parents or guardians of pupils attending Roy Cloud or members of the local community per Code Sec. 52852(a) and (b) (a “Parent” member). A parent/guardian of a Roy Cloud student may serve as a Parent member of the SSC even if such parent/guardian is an employee of another school in the Redwood City School District, as permitted by Code Sec. 52852(e).
Section B: Member Selection Process
  • The principal is a member of the SSC by virtue of their role as principal per Code Sec. 52852(a).
  • Teacher members shall be selected by the school’s classroom teachers, per Code Secs. 52852(a), (b)(3), via a process selected by the classroom teachers.
  • Non-teacher personnel members shall be selected by the school’s non-teacher personnel, per Code Sec. 52852(a), via a process selected by the non-teacher personnel.
  • Parent members shall be selected by parents/guardians of pupils at Roy Cloud.
  • Section C: Term of Office
  • An incoming (or interim) principal’s term on the SSC will begin on their first day as Roy Cloud principal, and an outgoing principal’s term on the SSC will end on their last day as Roy Cloud principal. Terms for all other members shall begin on August 1 of the relevant year and end on July 31, two years thereafter, so long as they meet the requirements of membership. Members may seek additional terms.
  • With the exception of the principal (who is a member by virtue of their role as principal), SSC members shall serve for two-year terms as specified in the table below. At the first regular meeting of the SSC of the academic year, each member's current term of office (other than the principal) shall be recorded in the SSC minutes.
Member                Even Year Terms         Odd Year Terms
Principal                        N/A                                N/A
Teacher                            2                                    1
Non-Teacher Staff      N/A                                 1
Parent                              2                                    3
Section D: Voting Rights: Each member is entitled to one vote and may cast that vote on any matter submitted to a vote of the SSC. Absentee ballots shall not be permitted.
Section E: Termination of Membership: The SSC may, by an affirmative vote of two-thirds of all its members, suspend or expel any member other than the principal.
  • Members, other than the principal, may terminate their memberships by submitting a written letter of resignation to the SSC chairperson.
  • Membership will automatically terminate if: (a) a member’s status changes during their term (i.e., the member is no longer a Roy Cloud teacher, a Roy Cloud non-teacher staff member, a parent/guardian of a Roy Cloud student, or a Redwood City School District resident), and may terminate by vote if (b) a member is absent for three meetings during the August 1 of the relevant to July 31 of the following year.
  • Section F: Transfer of Membership: Membership on the SSC may not be assigned or transferred.
  • Section G: Vacancy: Any vacancy on the SSC occurring during the term of a duly selected member shall be filled by a new member selected in an appropriate manner (e.g., appointment by the SSC for the period of time until the next regular selection process) to serve during the remainder of the vacated term.
2Article III: Officers
Section A: Officers: The officers of the SSC shall be a chairperson, vice-chairperson, secretary, and other officers the SSC may deem desirable.
The chairperson shall:
  • Preside at all meetings of the SSC
  • Sign all letters, reports, and other communications of the SSC
  • Perform all duties incident to the office of the chairperson
  • Have other such duties as are prescribed by the SSC
The vice-chairperson shall:
  • Represent the chairperson in assigned duties
  • Substitute for the chairperson in their absence
The secretary shall:
  • Keep minutes of all regular and special meetings of the SSC
  • Transmit true and correct copies of the minutes of such meetings to members of the SSC
  • Provide all notices in accordance with these bylaws
  • Be custodian of the records of the SSC
  • Keep a register of the names, addresses and telephone numbers of each member of the SSC, the chairpersons of school advisory committees, and others with whom the SSC has regular dealings, as furnished by those persons
  • Perform other such duties as are assigned by the chairperson or the SSC
Section B: Election and Terms of Office: The officers shall be elected annually at the SSC’s first meeting of the academic year, and shall serve for one year.
Section C: Removal of Officers: Officers may be removed from office by a two-thirds vote of all the members.
Section D: Vacancy: A vacancy in any office shall be filled at the earliest opportunity by a special election of the SSC for the remaining portion of the term of office.
Article I Section A: Subcommittees:
  • The SSC may establish and abolish subcommittees of its own membership to perform duties as shall be prescribed by the SSC. At least one member representing teachers and one member representing parents or the local community shall make up any subcommittee. No subcommittee may exercise the authority of the SSC.V: Committees
  • Section B: Other Standing and Special Committees: The SSC may establish and abolish standing or special committees with such composition to perform such duties as shall be prescribed by the SSC. No such committee may exercise the authority of the SSC.
  • Section C: Membership:  Unless otherwise determined by the SSC, the SSC chairperson shall appoint members of subcommittees, standing, or special committees. A vacancy on a committee shall be filled by appointment made by the chairperson.
  • Section D: Terms of Office: The SSC shall determine the terms of office for members of a committee.
  • Section E: Rules Each committee may adopt rules for its own government not inconsistent with these bylaws or rules adopted by the SSC, or policies of the district governing board.
  • Section F: Quorum A majority of the members of the committee shall constitute a quorum, unless otherwise determined by the SSC. The act of a majority of the members present shall be the act of the committee, provided a quorum is in attendance.
Article V: Meetings of the SSC
  • Section A: Meetings: The SSC shall meet regularly on a predetermined consistent day of the month. There will be at least five meetings per year. Special meetings of the SSC may be called by the chairperson or by a majority vote of the SSC.
  • Section B: Place of Meetings: The SSC shall hold its regular meetings at a facility provided by the school, unless such a facility that is accessible to the public, including handicapped persons, is unavailable. Alternate meeting places may be determined by the chairperson or by majority vote of the SSC.
  • Section C: Notice of Meetings: Notice of the meeting shall be posted at the school site, or other appropriate place accessible to the public, at least 72 hours before the time set for the meeting. The notice shall specify the date, time, and location of the meeting and contain an agenda describing each item of business to be discussed or acted upon.
  • Changes in the established date, time, or location shall be given special notice.
  • All required notices shall be delivered to the SSC and committee members no less than 72 hours and no more than 30 days in advance of the meeting, personally or by e-mail.
  • Section D: Quorum: A majority of the members of the SSC shall constitute a quorum. The act of a majority of the members present shall be the act of the SSC, provided a quorum is in attendance, and no decision may otherwise be attributed to the SSC.
  • Section E: Conduct of Meetings: Meetings shall be conducted in accordance with Code Section 35147 as follows:
  • The council or committee may not take any action on any item of business unless that item appeared on the posted agenda or unless the council or committee members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to the attention of the council or committee subsequent to the posting of the agenda.
Questions or brief statements made at a meeting by members of the council, committee, or public that do not have a significant effect on pupils or employees in the school or school district, or that can be resolved solely by the provision of information, need not be described on an agenda as items of business. If a council or committee violates the procedural meeting requirements of this section, upon demand of any person, the council or committee shall reconsider the item at its next meeting, after allowing for public input on the item.
Any materials provided to a school site council shall be made available to any member of the public who requests the materials pursuant to the California Public Records Act.
Meetings of the SSC shall be conducted in accordance with Robert's Rules of Order or an adaptation thereof approved by the SSC.
Section F: Meetings Open to the Public: Any meeting shall be open to the public, and any member of the public shall be able to address the council or committee during the meeting on any item within the subject matter jurisdiction of the council or committee.
Article VI: Amendments
An amendment of these bylaws may be made at any regular meeting of the SSC by a vote of two-thirds of the members present. Written notice of the proposed amendment must be submitted to SSC members at least 7 days prior to the meeting at which the amendment is to be considered for adoption.